The account admin can add content to the newsfeed to keep employees informed and engaged in an app profile. There are two ways to add content:
-
Newsfeed: For sharing updates, announcements, and organizational information with employees.
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Explore: For making content easily accessible in one place for future reference. Learn more in the Overview of explore.
You can add content to all profiles. It allows sharing important updates, announcements, and organizational information with employees in one place, ensuring everyone stays up to date with the latest news.
After adding content, manage it if required.
📒Note: App profile admins can add and manage content in the app profile to which they have admin access.
Add content to the newsfeed
Add content to an app profile, which is saved in its home folder by default.
Navigate to Home.
- Click +Add on the homepage.
- Click the drop-down to select a folder where you want to save the content.
- Type the content title.
- Click the drop-down to select groups, allowing their members to view the content.
📒Notes:
- You can select the "All Profile Users" group to share the content with all employees in the app profile.
- The content is visible to employees only through the groups you select. Individual employee permissions are not allowed.
5. In the Caption field, type @ to tag employees and # to make the post searchable in the newsfeed.
📒Note: You can tag a maximum of ten employees and add ten hashtags.
💡Tip: Admins and employees can click the hashtag to view all associated content in a newsfeed. React, comment, or share (if the share option is enabled) posts directly from that page without opening each post separately. This makes it easier to find and interact with hashtag content.
6. Upload the content.
You can upload any one of the following content:
- Upload a file.
- Paste the web link.
- Type the rich text.
- Upload up to ten images to the image gallery.
The following advanced settings are optional.
7. Select Enable Cover Image and upload an image.
💡Tip: Use an image with a 16:9 aspect ratio (1920 × 1080 px).
By default, this option is enabled. Disable it if required.
9. Set the date and time in the From field to schedule the content visibility in the newsfeed.
📒Note:
- You can schedule the content only if you enable its visibility in the newsfeed.
- Scheduled content does not appear to employees in "Explore" or the newsfeed until it is published.
10. Set the end date and time in the Until field to remove the content from the newsfeed.
📒Notes:
- If you do not set the end date and time, the content always appears in the newsfeed.
- Content scheduling applies only to the newsfeed. However, scheduled content remains visible in "Explore", even if it is set to appear on the newsfeed at a later time.
11. Select the date and time if you want to archive the content.
📒Notes:
- Click the Refresh
Icon to change or remove the date and time. - You can archive content with or without posting it to the newsfeed.
- Ensure the archive date is later than the end date.
- Archived content is not visible to employees. Only admins can view it in the “Archived” folder in "Explore".
12. Select the time zone in which you want to post the content in the newsfeed.
13. In the Newsfeed Options field, enable the options as required.
If enabled,
- Reactions: Employees can like and react to the content.
- Comments: Employees can comment on the content.
📒Note: If the Reactions and Comments are not enabled in the Manage Features settings, you cannot enable them during content creation. Learn more in the Overview of settings in theEMPLOYEEapp.
- Comments User mentions: Employees can tag other employees in the content.
- Push Notifications: If the content is shared, employees receive notifications on their mobiles.
- Read Receipt: If an employee clicks the newsfeed, a pop-up appears asking them to acknowledge that they are about to read the content.
- Saving and download: Employees can save the content on their devices.
- Sharing: A public URL is generated, allowing employees to share the content with anyone, both inside and outside the organization.
14. Click Create.
The content is posted successfully.
You can post the content immediately or save it as a draft to preview how it will look.
📒Notes:
- If the content is scheduled and the scheduled time has passed, it is no longer available in the newsfeed. However, it is saved in its home folder.
- You cannot save the content as a draft if it is enabled to appear in the newsfeed.
Manage content
After adding content, you can manage it if required.
Navigate to Home.
- Click the Overflow
Menu on the top right of the content. - Select Edit, Pin, Enable as Quick Link, or Delete as required.
The pinned content is available at the top of the newsfeed.
📒Note: You can pin only five posts. To pin another, you must first unpin one.
Follow step 1 and select Unpin to remove the pin.
If you add content to quick links, it appears in the Quick Links field on the homepage.
📒Note: You can add only seven posts to the quick links. To add another, you must first remove one.
Follow step 1 and select Remove as Quick Link to remove the post.
📒Note: Quick links are associated with app profiles. If content is marked as a quick link in one app profile, it appears only under the “Quick Links” section of that profile, not in other profiles. App profile admins must manually enable content as a quick link for their respective profiles.